THE STRUCTURAL HEART DISEASE SUMMIT 2018

Overview

LAA and PFO Closure - Interventional Prevention of Cardioembolic Stroke: A Technique-Oriented Course will provide cardiologists and other healthcare providers with the latest information on the technologies, indications, and outcomes of left atrial appendage (LAA) and patent foramen ovale (PFO) closure to prevent cardioembolic stroke. Live cases will be performed by experts in the field to demonstrate firsthand basic and advanced techniques of LAA and PFO closure. Imaging for preprocedural planning and procedural guidance will be emphasized. This course is designed to provide an overview of all treatment modalities—from current clinical data to how to perform the procedure—and methods to work through any complications in order to provide better care to patients.

Affiliate Meeting Approval Request

Any activity, event, or meeting that is held during LAA/PFO 2017 conference that is targeted toward or includes any participants of LAA/PFO is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of LAA/PFO 2017.

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during LAA/PFO 2017 that are targeted to LAA/PFO 2017 attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

  • A non-refundable administrative fee of $150.00 (US) is required for each approved affiliated activity. Additional fees may apply.
  • All appropriate fees must be paid in full within 30 days of the billing date. Failure to do so will result in loss of space.
  • Access to LAA/PFO 2017 approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
  • One application for each meeting must be completed. Applications with more than 1 meeting listed will not be accepted and may delay the application process.
  • The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
  • Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.
  • Affiliated activity decisions will be e-mailed approximately 1 week after submission.

To be approved, affiliated activities must:

  • Support and be consistent with the scientific nature of LAA/PFO 2017.
  • Be directed to LAA/PFO 2017 companies (affiliated activity sponsors and companies must be LAA/PFO 2017 registrants).
  • Not conflict with or detract from the official LAA/PFO 2017 scientific program (see blacked out times below).
  • Be approved by CRF.

Acceptable activities are:

  • Scientific Advisory Board Meetings
  • Scientific Investigator Meetings
  • Advisory Board Meetings
  • Committee Meetings
  • Executive Meetings
  • Specific Study (Investigator) Meetings
  • Staff Meetings

In general, the following activities are not permitted during LAA/PFO 2017

  • Scientific, educational, speaker-driven symposia, or lectures not sponsored by LAA/PFO 2017
  • Exhibits (commercial company and noncommercial company)
  • Distribution of any promotional material (e.g., fliers, room drops)
  • Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Edmond Valpoort at evalpoort@crf.org.

How to Apply

Companies, organizations, or individuals that wish to host an affiliated meeting must submit the appropriate application above. All applications must be received by Friday, June 30, 2017. A non-refundable administrative fee of $150.00 (US) is required for each approved affiliated activity. Additional fees may apply.

Unofficial Hotel Meeting Room

Companies may conduct affiliated meetings at any hotel upon approval of the application. Once approval is granted, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Meeting Blackout Times 

Affiliated activities may not be held during the following times (times are subject to change):

  • Friday, July 21, 2017: 7:55 AM - 9:00 PM
  • Saturday, July 22, 2017: 8:00 AM - 5:10 PM

Personnel Meetings During LAA/PFO 2017 Hours

Personnel meetings may be held at any time during LAA/PFO 2017, if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of LAA/PFO 2017’s Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF requests that LAA/PFO 2017 faculty not commit to conflicting speaking engagements. LAA/PFO 2017 faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. LAA/PFO 2017 faculty members participating in any such event are subject to having their faculty status revoked, including any reimbursement of expenses otherwise authorized. 

Cancellation Policy

Written notice of cancellation must be received via email or on company letterhead to Edmond Valpoort at evalpoort@crf.org. Cancellation or reduction of meeting space will pay the following fees:

  • Cancellation or reduction of meeting space within 48 hours of request, the company will be refunded 100% of paid meeting fees minus the $150 administrative fee.
  • Cancellation or reduction of meeting space on or before May 19, 2017, the company will forfeit the $150 administrative fee and 50% of total meeting space fee.
  • Cancellation or reduction of meeting space after May 19, 2017, the company will forfeit 100% of the total meeting space and administrative fees.

Costs and Liabilities

Any direct costs associated with the function (e.g., rental fees, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor. The sponsor is also liable for any injuries or accidents to people or property while conducting ancillary functions.

Use of the LAA/PFO 2017 Logo

The LAA/PFO 2017 logo or any part of the LAA/PFO 2017 logo may not be used on any non-LAA/PFO 2017 materials, such as websites, publications, signs, fliers, etc., that did not originate from or were not developed by LAA/PFO 2017 without the express written permission of LAA/PFO 2017.  In addition, no entity may imply either directly or indirectly that it is in any way affiliated with LAA/PFO 2017 without the express written permission of LAA/PFO 2017.

Approved Affiliated Activity Language

Once the affiliated activity has been approved, the language below is permissible. This “meeting name” has been approved as an affiliated activity during LAA/PFO 2017 2017. This meeting is not sponsored by, endorsed by, or supported by LAA/PFO 2017 or CRF.

Changes to Approved Affiliated Activities

Any substantive changes to an affiliated activity application must be reported to CRF. Substantive changes include date, time, location, attendees, and major agenda changes. If you are in doubt of whether a change is substantive, please contact Edmond Valpoort at evalpoort@crf.org.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. LAA/PFO 2017 faculty members participating in any such event are subject to having their faculty status revoked, including any reimbursement of expenses otherwise authorized.

Homepage

Sponsorship Letter of Agreement

Increase your visibility, create awareness about a new (or newly approved) product, and/or promote your presence at LAA/PFO 2017 by sponsoring one of the many available promotional opportunities. All promotional opportunities are offered on a first-come, first-served basis.

Important Note: Have your own sponsorship idea? Share with us to have right of first refusal on the opportunity!

For more information regarding promotional opportunities and pricing, please contact Tricia Rawh at 646-434-4381 or trawh@crf.org

App Interstitial Screen
SOLD - Abbott
Final Approved Artwork Deadline: Friday, June 30, 2017
Cost: $8,500.00

  • The Interstitial Screen will be displayed full screen for four seconds when the app is started. The screen will be branded with the sponsoring company's messaging.
  • Attendees rely on the LAA/PFO App to stay up to date with everything Fellows, before and after arriving on-site. It’s compatible with iPhone, iPad, and Android devices.


App Rotating Banner 
(3 banners available; limit per company 2)
Final Approved Artwork Deadline: Friday, June 30, 2017
Cost: $4,500.00 per banner

  • Banners will rotate through a maximum of five ads appearing for four seconds of each screen of the LAA/PFO App.
  • Attendees rely on the LAA/PFO App to stay up to date with everything Fellows, before and after arriving on-site. It’s compatible with iPhone, iPad, and Android devices.


In-Room Hotel Drops
(1 drop available: Friday morning)
Final Approved Artwork Deadline: Friday, June 9, 2017
Cost: $3,500.00 per day (Thursday or Friday morning)

  • Welcome attendees to the meeting and encourage them to visit your exhibit space with in-room hotel drops.
  • Your company’s message will be placed inside the hotel room for receipt Thursday afternoon or Friday morning.

On-site Signage - Meter Board (1 signs available) 
Final Approved Artwork Deadline: Friday, June 9, 2017
Cost: $5,000.00 per sign (Single-sided) or $8,500.00 per sign (Double-sided) 

  • On-site signage placed in highly visible areas throughout the meeting area is an excellent way to catch attendees’ eyes and let them know who you are and where they can find you!
  • Exact placement varies and will be determined on-site with sponsor and a member of the Industry Relations team.