Dates:
April 18-20, 2018
Location:
Crowne Plaza Times Square, New York, NY
Presented by:
Rebecca Hahn, MD

Satellite Application

Satellite programs offer sponsors the opportunity to provide professional attendees with comprehensive insights into important interventional topics and issues facing today’s interventional specialists. Programming can be accredited for continuing medical education (CME accredited) or can be driven by industry (non-CME accredited). This year, the satellite program schedule is comprised of breakfast programs and lunch programs.

A Breakfast Program will be held on Friday, April 20th, from 6:50 AM - 7:50 AM (breakfast at 6:30 AM). Lunch Programs will be held on Wednesday, April 18th and Thursday, April 19th, from 12:15 PM-1:15 PM (lunch at 12:00 PM). The application fee to conduct a breakfast meeting is $10,000 and the fee for a lunch program is $15,000. The application fee includes the meeting space rental, food and beverage, registration services in advance of the meeting and onsite, use of the preregistration mailing list (no email addresses) to promote the program and promotion of the symposium on the program website, and any collateral materials associated with the meeting. The following items are not included in the application fee: audiovisual labor, faculty honoraria, faculty travel, and housing. 

Breakfast programs on average attract approximately 75-100 physicians and allied health care professionals, while lunch programs tend to attract between 100-150 attendees.

Attendance

While CRF makes every effort to promote and encourage attendees to attend your satellite program, CRF cannot guarantee attendance. It is the sponsoring company’s responsibility to create awareness of its program through pre-meeting mailings and on-site promotions to draw attendees to their satellite program.

For more information about satellite programs, please contact:

Christina Hudak
Program Project Manager
Tel: 646-434-4127
E-mail: chudak@crf.org

Penny Tsougas
Program Project Manager
Tel: 646-434-4509
E-mail: ptsougas@crf.org

Affiliate Meeting Approval Request

Any activity, event, or meeting that is held during the 2018 ECHO conference that is targeted toward or includes any participants of ECHO is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of ECHO.

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during ECHO that are targeted to ECHO attendees must complete the appropriate applications for activity, be approved, and comply with the guidelines. Affiliated activity guidelines are subject to change.

  • Access to ECHO approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.
  • One application for each meeting must be completed. Applications with more than 1 meeting listed will not be accepted and may delay the application process.
  • The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
  • Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.
  • Affiliated activity decisions will be e-mailed approximately 1 week after submission.
  • To be approved, affiliated activities must:
  • Support and be consistent with the scientific nature of ECHO
  • Be directed to ECHO participants (affiliated activity sponsors and participants must be ECHO registrants)
  • Not conflict with or detract from the official ECHO scientific program (see blacked out times below)
  • Be approved by CRF

Acceptable activities are:

  • Scientific Advisory Board Meetings
  • Scientific Investigator Meetings
  • Advisory Board Meetings
  • Committee Meetings
  • Executive Meetings
  • Specific Study (Investigator) Meetings
  • Staff Meetings

In general, the following activities are not permitted during ECHO:

  • Scientific, educational, speaker-driven symposia, or lectures not sponsored by ECHO
  • Exhibits (commercial company and noncommercial company)
  • Distribution of any promotional material (eg, fliers, room drops)
  • Commercial banners

The guidelines are meant to provide guidance for affiliated activity sponsors or hosts. If you have any questions at all about whether your activity would be an affiliated activity requiring approval, contact Tara Lucas at tlucas@crf.org.

Meeting Blackout Times

Affiliated activities may not be held during the following times (times are subject to change):

  • Wednesday, April 18, 2018 – 7:15 AM-6:30 PM
  • Thursday, April 19, 2018 – 6:15 AM-6:00 PM
  • Friday, April 20, 2018 – 7:15 AM-6:30 PM

Companies may conduct affiliated meetings at any hotel upon approval of the application. Once approval is granted, the organization must works directly with the hotel/venue to make arrangements pertaining to the proposed meeting. All costs associated with the function (e.g., room rental, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor.

Personnel Meetings During ECHO Hours

Personnel meetings may be held at any time during ECHO if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of ECHO’s Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF requests that ECHO faculty not commit to conflicting speaking engagements. ECHO faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. ECHO faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future ECHO conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. ECHO faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Housing and Travel

Crowne Plaza Times Square

For registered participants who require housing, the Cardiovascular Research Foundation (CRF) has reserved a block of rooms at a special group rate at the Crowne Plaza Times Square Manhattan located at 1605 Broadway at 49th Street, New York, NY 10019.

Reservations

To book your hotel for Echo 2018, you must be registered for the program. Click the Register tab at the top to sign up. Information on how to reserve a room in the group block will be available in your registration confirmation email.

Housing reservations must be made by Wednesday, March 28, 2018; thereafter, hotel accommodations and preferred group rates will be subject to availability. Room cancellations must be made in accordance with the hotel cancellation policy of 72 hours prior to the date of scheduled arrival or your credit card will be charged for a one-night stay and applicable taxes and fees.

Travel

Air and Ground Transportation

New York City is accessible by three major airports: LaGuardia Airport (LGA), John F. Kennedy International Airport (JFK), and Newark Liberty International Airport (EWR). New York is also serviced by Amtrak through Penn Station.

Questions

For questions regarding this course, please contact Ryo Mochido at rmochido@crf.org.

Sponsorship Letter of Agreement (LOA)

Sponsorship opportunities are available for companies to increase their visibility at Echo 2018 by sponsoring one of the many promotional opportunities available. Creating awareness about a new (or newly approved) product, promoting a satellite program, or simply reminding attendees that your company has a presence at Echo 2018 can be accomplished by sponsoring a promotional opportunity at Echo. All promotional opportunities are offered on a first-come, first-served basis.

Important Note: Have your own sponsorship idea? Share with us to have right of first refusal on the opportunity!

For more information regarding promotional opportunities and pricing, please contact Tara Lucas at tlucas@crf.org.

App Interstitial Screen - SOLD
Cost:  $4,000.00

  • The Interstitial Screen will be displayed full screen for four seconds when the app is started. The text will state, “The Echo App is brought to you by” and the sponsor’s name.
  • Attendees rely on the Echo App to stay up to date with everything Echo, before and after arriving on-site. It’s compatible with iPhone, iPad, and Android devices.

App Rotating Banner (up to 5 banners available; limit per company 2)
Cost:  $1,000.00 per banner

  • Banners will rotate through a maximum of five ads appearing for four seconds of each screen of the Echo App.
  • Attendees rely on the Echo App to stay up to date with everything Echo, before and after arriving on-site. It’s compatible with iPhone, iPad, and Android devices.

App Push Notifications (One sponsored push message per day) 
Cost: $500.00 

  • Increase your brand awareness by sending a text push notification to all Echo attendees through the Echo Mobile App. This new opportunity is exclusive for the day designated and any one time of your choice! Text for the push notification is limited to 140 characters or less and includes a URL redirect.  140 characters include space. It is industry standard and best practices to have less characters (and spaces) as it allows the message to be seen across the screen. It is optimal to have your entire message shown, rather than seeing a part with ellipsis and having the user click to read the content.
  • Attendees rely on the Echo App to stay up-to-date with everything Echo, before and after arriving on-site. It’s compatible with iPhone, iPad, and Android devices

Attendee Wireless Internet
Cost: $5,000.00

  • Wireless Internet access is available throughout the meeting area. Place your company or product logo on the wireless internet home page with a link to your company website

Customized Hotel Key Cards - SOLD
Cost:  $3,500.00

  • Hotel key cards are one of the first items attendees see when they check into their hotel and are used throughout their stay at the Crowne Plaza Times Square. Be the first to welcome attendees to the meeting and encourage them to visit your booth.

Hotel Room Door Drops
Cost:  $3,500.00

  • Greet attendees to the meeting and encourage them to visit your booth with hotel room door drops.
  • Your company’s message can be placed outside or under the hotel room door for receipt Thursday or Friday morning

Lanyards 
Cost: $6,500.00

  • All attendees will have one around their neck with a badge on. Your logo will go on the lanyards along with the CRF logo

Onsite Signage - Meter Board (up to 2 signs available) 
Cost:  $3,500.00 per sign (Single-sided) or $4,500.00 per sign (Double-sided)

  • Onsite signage placed in highly visible areas throughout the meeting area is an excellent way to catch attendees’ eyes and let them know who you are and where they can find you!
  • Exact placement varies