Press Credentials and Guidelines
Press Credentials and Guidelines
Properly credentialed members of the media receive complimentary press registration to TCT, as well as access to press briefings and the press room.
Press credentials to cover meetings presented by CRF will be granted to journalists who are employed by accredited news organizations attending the meeting for the purpose of editorial coverage.
Press credentials will be granted to reporters from the following types of news media:
- Newspapers, weeklies, and magazines
- Wire services
- Broadcast media
- Trade media: medical, science, pharmaceutical, cardiology, device, and allied healthcare publications
- Online media
- Accredited medical and science freelance writers
Reporters and writers must provide proof of credentials to receive a complimentary press badge to attend the meeting. CRF reserves the right to grant press privileges to individuals on a case-by-case basis. Registration at previous CRF or TCT meetings does not guarantee approval.
A maximum of three (3) individuals per news organization will be permitted to register as press for CRF meetings unless granted special permission by CRF. Registered media are required to wear press badges at all times during the meeting.
Required Materials for Receiving Press Badges
- Media identification, such as an international accredited press pass, issued by a recognized news organization
- Business card clearly stating affiliation with a news organization as specified in Press Credentials and Guidelines (see above) and position, eg, editor, publisher, writer, reporter, producer, etc.
- Letter on official letterhead from the editor of a publication/website or producer of a broadcast program certifying the affiliation, verifying assignment to the meeting, and including the editor's contact information
- National Association of Science Writers or International Science Writers Association membership card
For journalism students:
- A letter on official school letterhead, signed by a department professor and including their contact information, verifying assignment to the meeting
For freelance journalists:
- Copies of bylined cardiology-related articles and an official letter of assignment from an accredited news organization
For newsletter media:
- Newsletter media must submit current issues of the newsletter containing at least one bylined article; if a representative was registered as media at a previous CRF meeting, one of the issues submitted must illustrate the resulting editorial coverage
For reporters from online media, medical publishing companies, healthcare societies and associations, and university publications:
- Reporters must provide appropriate media credentials as noted above for journalists as well as demonstrating the following criteria: original editorial news coverage, editorial freedom from advertisers/sponsors, and if sponsored, have multiple sponsors that are clearly identified (single-sponsor outlets are not eligible)
- Bloggers must provide the URL for the website for which they are writing
- Examples of posts that demonstrate recent coverage of medical topics of interest to physicians and/or general patient audiences must be supplied; CRF reserves the right to grant bloggers press credentials on a case-by-case basis
For documentary film crews and video production companies:
- A written request must be submitted no less than three weeks prior to the start of TCT 2017
- The request should include information about the company, the purpose of attending the meeting, a synopsis of the film, video, or documentary, and the sources of financial support for the project
Press credentials will not be issued to the following representatives:
- Advertising/sales representatives of publications
- Spouses and other guests of journalists attending the meeting
- Advertising, marketing, or public relations representatives from exhibitor companies or agencies
- Representatives of organizations selling or producing publications, video/audio tapes, or website intended for marketing, advertising, or public relations purposes
- Organizations whose main objective is to promote a product or service, eg, marketing, advertising, financial analysts, or public relations personnel
- Industry representatives, in-house and industry newsletters or magazines, and representatives of corporate, university, or hospital public relations, advertising, or marketing departments may not register as press
Individuals with complimentary press badges that violate CRF press policies will immediately forfeit press credentials for the meeting as well as any subsequent meetings. Press policy violations include:
- Selling, marketing, or representing a company for the purposes of obtaining advertising and/or subscriptions from any registrant or exhibitor marketing a product or service displayed at a CRF meeting
- Misrepresentation to obtain press credentials to cover the meeting
- Sharing or distributing embargoed media materials beyond those immediately involved in the development of news coverage prior to the embargo lift
- Product promotion that implies CRF endorsement and/or usage of the CRF logo without the express written consent of CRF
Media, investigators, organizations issuing press releases, and others with access to research accepted for presentation during TCT are required to abide by the embargo policies governing the TCT scientific symposium.
The Cardiovascular Research Foundation embargoes information presented as a late-breaking clinical trial or first report investigation. Coverage of these studies is strictly prohibited until the start time of each trial’s official Main Arena presentation as listed in the TCT 2017 Program on the official TCT website. No journalist, exhibitor, or university (or affiliated organization or company) may disseminate information until the trial’s official Main Arena presentation time. All embargo times are listed in Mountain Time (MT).
Please be advised that any journalist violating the Embargo Policy will have his or her press credentials immediately revoked and will not be granted press credentials for future CRF meetings.
Recording (Audio, Video, and Still Photography) and Social Media
CRF promotes the free interchange and rapid dissemination of educational content from our meetings. The slides from CRF-sponsored courses and symposia are immediately posted on TCTMD.com to facilitate scientific discourse and enhance patient care.
Non-flash photography and audio or video recording using hand-held equipment, for strictly personal, educational, and/or social use, are permitted at all CRF meetings if not disruptive. Communicating through social media, including posting brief audio and video clips, is strongly encouraged, provided that embargo rules for late-breaking clinical trials and first report investigations are honored. However, posting or live streaming of entire sessions or live cases (the latter to respect patient privacy), and use of any CRF course content for commercial purposes, is strictly prohibited.
Members of the media must carry an official TCT camera badge in order to photograph and/or record video for the purpose of news coverage during TCT 2017. Press are required to obtain written approval from CRF prior to filming, videotaping, or taking photographs. Once approval is given, please note that:
- Camera crews must be accompanied by a CRF representative
- Filming, videotaping, and photography are limited to agreed-upon terms
For further information or to request permission for filming, videotaping, and photography, please email us at email@example.com.
Press Room Access
Members of the media with credentialed press badges will have access to the press room during its hours of operation. Additional interview space may be available by appointment only. Please contact the press office for reservations.
Researchers presenting data at a TCT 2017 media briefing are permitted to invite a maximum of three (3) company and/or institution representatives to attend the portion of the briefing that relates to their particular study. Guests of media briefing participants may not engage in promotional discussions during the briefings or inside the briefing room.
Public relations representatives of companies exhibiting at TCT 2017 will not have access to the press room and are prohibited from soliciting media in the press room. They may, however, call upon the press room staff to help them facilitate media requests. Press and corporate representatives are expected to be respectful of reporters' needs and deadlines. Press room staff will provide a bulletin board where representatives may leave messages for journalists.
These policies were last updated October 5, 2017, and are subject to change. Please check with the CRF Press Office for further updates.