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Conference Suite Request Form

Companies have the opportunity to rent a conference suite in the Exhibit Hall. Conference suites may be used for staff meetings and one-on-one meetings with TCT attendees. This year, we are pleased to offer standard and upgrade packages. Conference Suites are available to exhibiting and non-exhibiting companies (see pricing for each group below).  Space is limited and will be assigned on a first-come, first-served basis. 

IMPORTANT: Product presentations of any kind, as well as social activity and speaker/presenter trainings, are strictly prohibited. CRF staff will monitor the Exhibit Hall concerning compliance with the guidelines; and if this rule is found to be violated, management may direct violators to immediately suspend non-complying or unsanctioned meetings and may dismiss the company from TCT without refund. Additionally, violators may be prohibited from exhibiting and/or renting conference suites at future CRF conferences, may have their current registration revoked, may be subject to fines and damages, and could negatively impact the registration/status/attendance of those participating in unsanctioned meetings. 

For more information about conference suites, please contact:

Fernanda Swan
Manager, Exhibits and Sponsorships
Tel: 646-434-4338

Conference Suite Package Costs

  Exhibitor Pricing Non-Exhibitor Pricing
Standard: 10’x20’ $8,000.00 $12,000.00
Standard: 20’x20’ $12,000.00 $16,000.00
  Exhibitor Pricing Non-Exhibitor Pricing
Upgraded: 10’x20’ $10,000.00 $14,000.00
Upgraded: 20’x20’ $14,000.00 $18,000.00

Estimated Diagram & Capacity

Two Furniture Packages Now Available - Standard & Upgraded 

IMPORTANT: Each suite is equipped with a standard or upgraded furniture package. Conference Suite packages are rented "as is" and may not be altered. Companies are permitted to branding the interior of the conference suites. Please note that branding on the exterior as well as placement of reception desks are strictly prohibited. Any package items removed from the conference suite will not decrease the cost of the rental and items added to the suites will be paid for by the company renting the suite. Food and beverage are not included in the cost and may be ordered through the Exhibitor Service Kit.

 Standard 10’x20' & 20’x20’ Package

  • Furniture
    • 1 - 8 Foot Conference Table
    • 6 - Arm Chairs
    • 1 - Wastebasket
  • 2 Exhibit Hall Only Badges
  • 8' Perimeter Walls
  • Lockable Door
  • Carpet 

 Upgraded 10’x20’ & 20’x20’ Package

  • Furniture
    • 1 - 8 Foot Conference Table
    • 6 – White Pro Executive High Back Chairs
    • 1 - Wastebasket
  • Electrical (5 AMP Power Drop, Power Strip, Labor)
  • Plants (Small Floral Arrangement(s) 12’’ & Ferns / Ivy)
  • 4 - Exhibit Hall Only Badges
  • 8' Perimeter Walls
  • Lockable Door
  • Carpet

Official Conference Suite Hours

  Date Time
Move In Thursday, September 20, 2018 12:00 PM-5:00 PM
  Friday, September 21, 2018 8:00 AM-5:00 PM
 Conference Suite Hours Saturday, September 22, 2018 8:00 AM-5:00 PM
  Sunday, September 23, 2018 8:00 AM-5:00 PM
  Monday, September 24, 2018 8:00 AM-2:00 PM
Move Out Tuesday, September 25, 2018 2:00 PM-9:00 PM
  Wednesday, September 26, 2018 9:00 AM-5:00 PM

Cancellation Policy

Written notice of cancellation and or reduction must be received via email or on company Letterhead to Fernanda Swan at Cancellation of space will result in payment of the following fees: 

  • For cancellation or reduction on or before July 3, 2018, the exhibitor will forfeit 50% of the total conference suite fee
  • For cancellation or reduction after July 3, 2018, the exhibitor will forfeit 100% of the conference suite fee.