INTERNATIONAL TRAVEL INFORMATION
Here is all of the information you’ll need if you’re an international attendee of TCT 2019, including information about obtaining your visa, a reminder to keep your passport current, and international travel support.
TRAVELING TO TCT 2019 WITH A VISA
If you require a visa to enter the United States, please check with your local U.S. embassy or consulate to obtain the necessary documents. Please allow enough time to process your visa. Visit the U.S. Department of State’s website for information on the visa application process.
LETTER OF INVITATION
CRF is pleased to send an invitation for participation in TCT 2019 on request. Such an invitation is not a commitment on the part of CRF to provide any financial support, nor is it a guarantee of the acceptance of an abstract or that the consulate will issue a visa.
Letters of invitation are sent only to those individuals who are registered to attend the program and whose payments have been verified. To request an invitation letter, please refer to your registration confirmation email or contact the TCT 2019 Registration Bureau.
PLEASE CHECK YOUR PASSPORT BEFORE BOOKING TRAVEL!
If your passport is expired or due to expire soon, please be sure to renew it before your trip. Visitors to the United States are typically required to be in possession of passports that are valid for six months beyond the period of their intended stay.
TCT welcomes physicians and healthcare providers from around the globe; however, please note that under the Visa Waiver Program (VWP) Improvement and Terrorist Travel Prevention Act of 2015, travelers in the following categories are no longer eligible to travel or be admitted to the U.S. under the VWP:
- Nationals of VWP countries who have traveled to or been present in Iran, Iraq, Libya, Somalia, Sudan, Syria, or Yemen on or after March 1, 2011 (with limited exceptions for travel for diplomatic or military purposes in the service of a VWP country).
- Nationals of VWP countries who are also nationals of Iran, Iraq, Sudan, or Syria.
If you have received a visa from any of the seven countries listed above, CRF highly recommends you check with your government’s passport office for more information.
These individuals will still be able to apply for a visa using the regular appointment process at a U.S. Embassy or Consulate, which offer expedited application processing for those who require a visa for urgent business, medical, or humanitarian travel to the U.S.
U.S. Customs and Border Protection (CBP) strongly recommends that any traveler to the U.S. check their ESTA status prior to making any travel reservations or travelling to the U.S. More information is available on the DHS website and on the CBP website.
International Travel Support
Effective January 1, 2018, the MedTech Europe Code of Ethical Business Practice, AdvaMed, and APACMed prohibit medical device companies (MDCs) from providing direct financial sponsorship for registration, housing, travel, and meals to healthcare professionals (HCPs) to attend medical education conferences or training programs such as TCT.
However, MDCs may give restricted educational grants to certain organizations to provide financial support to non-U.S.-based HCPs to attend TCT and similar medical education events. For the complete MedTech rules, click here.
- Healthcare organizations: MDCs are permitted to provide educational grants to hospitals. The hospital administrator is responsible for allocating grants to eligible HCPs. Check with your cath lab director or hospital administrator for more information.
- National society: MDCs are permitted to provide educational grants to national societies. Each society will be responsible for allocating grants to eligible HCPs. We encourage you to check with your society for more information.
- Trusted third-party organization: A few MedTech-compliant, trusted third-party organizations have been approved to seek educational grants from MDCs to provide financial support to eligible HCPs to attend medical meetings such as TCT. A few are listed below for your reference. For a complete list, click here.
|MedTech Trusted Third-Party||Region||Contact|
|THT Europe||Europe||Karolina Bednarz||THT Europe|
|The Heart Team||Europe||Eva Butleremail@example.com|
|MEDI8 EVENTS||Europe||Benjamin Robinfirstname.lastname@example.org|
|Millbrook Medical Logistics Ltd||United Kingdom||Dominic Legateemail@example.com|
|SWME||Canada/Latin America||Grants & Scholarships||SWME Grants Page|
|SETI First Travel Agency||Middle East||Heba Mouftahfirstname.lastname@example.org|
|ICOM GROUP||Middle East & Gulf Region||TCT Grant Support||TCT2019@icomgroup.org|
|SASCI||South Africa||George Nelemail@example.com|
Important: These third parties are not affiliated, endorsed by, or in any way officially connected with the Cardiovascular Research Foundation (CRF), the official sponsor of TCT.
UNITED AIRLINE DISCOUNT
The following discount is available through United Airlines and can be applied to United Airlines flights from any city in the world to San Francisco, California during the dates of TCT 2019. Please note that United Airlines is not in any way affiliated, endorsed by, or connected with TCT or the Cardiovascular Research Foundation (CRF). CRF is providing this information only for the purpose of providing travel assistance to domestic/international attendees of TCT 2019. Visit https://www.united.com/meetingtravel and provide the code ZHEP628883 to receive the discount.
LUFTHANSA (and Partners) AIRLINE DISCOUNT
The following discounts on Lufthansa Group (which includes Lufthansa, Swiss Air, Austrian Airlines and Eurowings) flights are available through Seti First Travel Agency. These discounts apply to Lufthansa Group flights from any city in the world to San Francisco, California during the dates of TCT 2019. Please note that Seti First Travel Agency and the Lufthansa Group are not in any way affiliated, endorsed by, or connected with TCT or the Cardiovascular Research Foundation (CRF). CRF is providing this information only for the purpose of providing travel assistance to international attendees of TCT 2019. You may contact Seti First Travel Agency directly at firstname.lastname@example.org for additional/updated information.
For Round Trip and One-Way Fares: (Lufthansa, Swiss Air, Austrian Airlines)
For Round Trip and One-Way Fares: Airline: EW (Eurowings)
Q. What is MedTech Europe?
MedTech Europe represents the medical technology industry in Europe and is an alliance of European medical technology industry associations. The alliance currently has two members: (1) the European Diagnostic Manufacturers Association (EDMA), representing the European in vitro diagnostic industry, and (2) Eucomed, representing the European medical devices industry.
Q. Who is a healthcare professional?
Adapted from the MedTech Code: A healthcare professional (HCP) means any individual with a clinical or non-clinical role—whether a government official or [an] employee or representative of a government agency or other public or private sector organization including, but not limited to, physicians, nurses, technicians, laboratory scientists, researchers, research coordinators, and procurement professionals— [who], in the course of their professional activities, may directly or indirectly prescribe, purchase, lease, recommend, administer, use, supply, procure, or determine the purchase or lease of medical technologies [and/or] related services.
Q. What if I am faculty or a presenter at TCT 2019?
Healthcare professionals, regardless of their status as faculty, presenter, or attendee, must adhere to the medical device industry guidelines regulating physician support in their country.
Q. If I am a speaker at an industry-sponsored satellite program, can I get direct support?
Industry may directly support speakers for industry-sponsored satellite sessions.
Adapted from the MedTech Code: Member companies may engage healthcare professionals as consultants and advisors to provide bona fide consulting and other services, including but not limited to research, participation on advisory boards, presentations at company events, and product development. Member companies may pay for expenses reasonably incurred by consultants in providing the services [that] are the subject of the consulting agreement including reasonable travel, meals, and accommodation expenses incurred by consultants if attending meetings with, or on behalf of, member companies.
Q. How much are the grants?
There is no set amount for grants; grant amount is determined by each individual medical device company.
If you have additional questions, please contact:
Marketing Project Manager, Center for Education