Press Policies and Information
PRESS CREDENTIALS AND GUIDELINES
Properly credentialed members of the media (providing proof of credentials) receive complimentary press registration to TCT as well as access to embargoed press materials, press briefings, and the press room.
Press credentials to cover meetings presented by the Cardiovascular Research Foundation (CRF) will be granted to journalists who are employed by accredited news organizations attending the meeting for the purpose of editorial coverage.
CRF reserves the right to grant press privileges to individuals on a case-by-case basis; registration at previous CRF or TCT meetings does not guarantee approval.
Press credentials will be granted to reporters from the following types of news media:
- Newspapers and magazines
- Wire services
- Broadcast media
- Trade media: medical, science, pharmaceutical, cardiology, device, and allied healthcare publications
- Online media
- Accredited freelance medical and science writers
A maximum of three (3) individuals per news organization will be permitted to register as press for CRF meetings unless granted special permission by CRF. Registered members of the media are required to wear press badges at all times throughout the meeting.
REQUIRED MATERIALS FOR OBTAINING PRESS BADGES
- Media identification (such as an international accredited press pass) issued by a recognized news organization
- Business card clearly stating affiliation with a news organization (see above for qualified types of news media) and position (e.g., editor, publisher, writer, reporter, producer, etc.)
- Letter on official letterhead from the editor of a publication/website or producer of a broadcast program certifying the journalist’s affiliation and verifying their assignment to the meeting (must include the editor's contact information)
- National Association of Science Writers or International Science Writers Association membership card
For journalism students:
- A letter on official school letterhead, signed by a department professor, verifying the student’s assignment to the meeting (including the professor’s contact information)
For freelance journalists:
- Copies of cardiology-related bylined articles and an official letter of assignment from an accredited news organization
For newsletter media:
- Current issues of the newsletter containing at least one bylined article covering cardiology; if a representative was registered as media at a previous CRF meeting, one of the issues submitted must illustrate the resulting editorial coverage
For reporters from online media, medical publishing companies, healthcare societies and associations, and university publications:
- Appropriate media credentials as noted above for journalists
- Demonstration of the following criteria: original editorial news coverage and editorial freedom from advertisers/sponsors or, if sponsored, multiple clearly identified sponsors (single-sponsor outlets are not eligible)
- Bloggers must provide the URL of the website for which they are writing
- Examples of posts that demonstrate recent coverage of cardiology topics of interest to physicians and/or general patient audiences must be supplied
For documentary film crews and video production companies:
- A written request must be submitted no less than three weeks prior to the start of TCT 2020
- The request should include information about the company, the purpose of attending the meeting, a synopsis of the film/video/documentary, and the sources of financial support for the project
Press credentials will not be issued to the following representatives:
- Financial or industry analysts
- Publication advertising/sales representatives
- Spouses and other guests of journalists attending the meeting
- Advertising, marketing, or public relations representatives from exhibitor companies or agencies
- Representatives of organizations that produce publications, websites, video, and/or other media intended for internal use, marketing, advertising, financial analysis, or public relations purposes
- Organizations whose main objective is to promote a product or service (e.g., marketing, advertising, financial analysts, or public relations personnel)
- Industry representatives, representatives from in-house and industry newsletters or magazines, and representatives of corporate, university, or hospital public relations, advertising, or marketing departments
- Representatives from medical education companies attending CRF meetings for the purpose of creating continuing medical education or other commercial educational content
- Physicians and other medical providers seeking Continuing Medical Education (CME) credit. We respectfully request that you acquire the appropriate paid registration to obtain CME credit/documentation
Press conferences will take place each morning from Thursday, September 24 through Sunday, September 27. The schedule is forthcoming.
Please note that press conference presentations of late-breaking trials and late-breaking science at TCT are held prior to the Main Arena presentations as a courtesy to the media. However, embargoes do not lift until the start time of each individual main arena presentation as listed in the TCT agenda. All embargo times will be listed in Eastern time (ET).
Media, investigators, organizations issuing press releases, and others with access to research accepted for presentation during TCT are required to abide by the embargo policies governing the TCT scientific symposium.
The Cardiovascular Research Foundation embargoes information presented as a late-breaking clinical trial or late-breaking science. Coverage of these studies is strictly prohibited until the start time of each trial’s official Main Arena presentation as listed in the TCT 2020 Program on the official TCT website. No journalist, exhibitor, or university (or affiliated organization or company) may disseminate information until the trial’s official Main Arena presentation time. All embargo times are listed in Eastern time (ET). There are no strict embargoes for research presented as Keynote Interventional Studies, oral abstracts, or poster abstracts.
Please be advised that any journalist violating the Embargo Policy will have his or her press credentials immediately revoked and will not be granted press credentials for future CRF meetings.
RECORDING (AUDIO, VIDEO, AND STILL PHOTOGRAPHY) AND SOCIAL MEDIA
CRF promotes the free exchange and rapid dissemination of educational content from our meetings. The slides from CRF-sponsored courses and symposia are immediately posted on TCTMD.com to facilitate scientific discourse and enhance patient care.
Non-flash photography and audio or video recordings made using handheld equipment for strictly personal, educational, and/or social use, if not disruptive, are permitted at all CRF meetings. Communicating through social media—including posting brief audio and video clips—is strongly encouraged provided that embargo rules for late-breaking clinical trials and science are honored. However, posting or livestreaming entire sessions or live cases, or the use of any CRF course content for commercial purposes, is strictly prohibited (out of respect for patient privacy with regards to live cases).
In order to photograph or record video for the purpose of news coverage, members of the media must carry an official TCT camera badge during TCT 2020. Members of the press are required to obtain written approval from CRF before filming, recording, or taking photographs.
Please note that even once approval to film and/or photograph is obtained:
- Camera crews must be accompanied by a CRF representative
- Filming, videotaping, and photography are limited to agreed-upon terms
Photography, videotaping, or recording must cease if it is deemed unwanted, disruptive, or a hazard by any representative of CRF or TCT.
For further information or to request permission for filming, videotaping, and photography, please e-mail email@example.com.
PRESS ROOM ACCESS
Members of the media with credentialed press badges will have access to the press room during its hours of operation. Additional interview space may be available by appointment only; please contact the press office for reservations.
PRESS POLICY VIOLATIONS
Individuals with complimentary press badges who violate CRF press policies will immediately forfeit press credentials for the meeting as well as any subsequent meetings. Press policy violations include:
- Misrepresentation for the purpose of obtaining press credentials
- Selling, marketing, or representing a company for the purposes of obtaining advertising and/or subscriptions from any registrant or exhibitor marketing a product or service displayed at a CRF meeting
- Sharing or distributing embargoed media materials beyond those immediately involved in the development of news coverage prior to the embargo lift
- Engaging in product promotion that implies CRF endorsement and/or usage of the CRF logo without the express written consent of CRF
- Developing or collecting materials to assist in the development of CME programs or materials and/or soliciting presenters or writers for CME programs or publications
- Publishing or posting press conference slides, abstracts, posters, or substantial portions of these materials. These are provided to the media to assist in the development of original news coverage only and are not intended for copy, sale, or redistribution
These policies were last updated February 21, 2020 and are subject to change. Please check with the CRF Press Office for further updates.