INDUSTRY

Affiliate Meetings

Any activity, event, or meeting that is held between July 20-22, 2021 that is targeted toward or includes any participants of TVT is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of TVT. There are two options for conducting these meetings: TVT Industry Hubs (meetings during conference hours) or Affiliate Meetings (meetings during non-conference hours). Please see more details, as well as guidelines, below.

Industry Hubs are by-invitation-only meetings that your company hosts on relevant subject matter with hand-picked attendees of TVT 2021. Dovetailing your meeting with TVT 2021 enables your company to leverage the time and expertise of thought-leaders who will be in attendance. Industry hubs are conveniently located within our TVT meeting space.

Such meetings might include Investigator Meetings, Committee Meetings, or Advisory Board Meetings.

Options for the Industry Hub include individual slots (1.5 hours) or a Prime Industry Hub (access to the meeting room for the duration of the 3-day conference).

For more information on the Industry Hubs including pricing, please contact:

Tara Lucas
646.582-6588
tlucas@crf.org

Fernanda Swan
646.434.4338
fswan@crf.org

Affiliate Meeting Request (Non-Conference Hours)

For Affiliate Meetings that are taking place during Non-Conference Hours (July 20-22, 2021 – 8:30 PM – 6:45 AM) companies must apply for official approval from CRF (please see application above). Once approved, the sponsoring company is responsible for securing space.

Organizations (commercial companies, not-for-profit groups, government agencies, etc.) that wish to hold meetings of any size or nature in any location during TVT that are targeted to TVT attendees must complete the appropriate applications for an affiliate meeting, be approved, and comply with the guidelines. Affiliate Meeting guidelines are subject to change.

  • One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process.
  • The sponsor of the Affiliate Meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
  • Blackout times are as follows:
    • July 20-22, 2021:  6:00 PM-8:30 PM (no meetings can be targeted towards TVT attendees during this time)

To be approved, affiliated activities must:

  • Support and be consistent with the scientific nature of TVT
  • Be directed to TVT participants
  • Be approved by CRF

Acceptable activities are:

  • Scientific Advisory Board Meetings
  • Scientific Investigator Meetings
  • Advisory Board Meetings
  • Committee Meetings
  • Executive Meetings
  • Specific Study (Investigator) Meetings
  • Staff Meetings

In general, the following activities arenotpermitted during TVT:

  • Scientific, educational, speaker-driven symposia, or lectures not sponsored by TVT
  • Exhibits (commercial company and noncommercial company)
  • Commercial banners

The guidelines are meant to provide guidance for affiliate meeting sponsors. If you have any questions at all about whether your activity would be an affiliate meeting requiring approval, contact Fernanda Swan at fswan@crf.org.

Costs and Liabilities

Any direct costs associated with the function (eg, rental fees, food, beverage, audiovisual equipment, and labor) are the responsibility of the affiliated activity sponsor. The sponsor is also liable for any injuries or accidents to people or property while conducting ancillary functions.

Use of the TVT Logo

The TVT logo or any part of the TVT logo may not be used on any non-TVT materials, such as websites, publications, signs, fliers, etc, that did not originate from or were not developed by TVT without the express written permission of TVT. In addition, no entity may imply either directly or indirectly that it is in any way affiliated with TVT without the express written permission of TVT. Product promotion that implies CRF endorsement and/or usage of the CRF logo without the express written consent of CRF is also prohibited.

Approved Affiliated Activity Language

Once the affiliated activity has been approved, the language below is permissible.
This “meeting name” has been approved as an affiliated activity during TVT 2021. This meeting is not sponsored by, endorsed by, or supported by TVT or CRF.

Changes to Approved Affiliated Activities

Any substantive changes to an affiliated activity application must be reported to CRF. Substantive changes include location, attendees, and major agenda changes. If you are in doubt of whether a change is substantive, please contact Fernanda Swan atfswan@crf.org.

Consequences for Noncompliance

If an affiliated activity is found to have violated the Guidelines for Affiliated Activities (above), the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity.TVT faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.